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Below are definitions of some commonly used trade show terminology.
Goods and/or services ordered prior to setup.
Carpet installed in aisles.
The standard exhibit configuration
where booths are placed in rows, back to back.
Bill of Lading
A document establishing the terms of a
contract between a shipper and a transportation company for moving freight.
prepared by the exhibitor on forms issued by the carrier. Also called a Material
Handling Order Form or Waybill in some instances.
Non-crated freight covered with protective
blankets or padding and shipped by van line.
On-site storage area for contractor materials.
7” x 44” sign indicating company
name and booth number.
A transportation company that handles
crated materials. Consolidates freight of more than one shipper.
Person to whom goods are shipped and assumes
Cut and Lay
Installation of carpet other than standard
booth size, generally at an increased cost.
Abbreviation for "hundred weight." Equivalent
of 100 lbs. Unit or measure used in drayage.
A device to permit easy and rapid separation
of electrical components.
Tear-down and removal of exhibits.
Double - Faced Panel
Finished on both sides.
Hauling goods short distances. In trade show
usage: moving exhibit materials within the confines of the exhibit hall,
or the general contractor's warehouse.
The dollar cost based on weight.
Drayage is calculated by 100 pound units, or hundredweight abbreviated CWT.
There is usually a minimum charge.
Work performed on over time, usually at double
the straight - time rate.
Exhibitor Appointed Contractor (EAC)
Any company other
than the designated "official" contractor providing display installation
Maximum weight per square foot a floor can
Member of the show management team to assist
exhibitors with the installation, dismantling and overall operation of the
An order for services placed after exhibit
setup begins; usually more expensive than an Advance Order.
Utility box, recessed in the floor, containing
electrical, telephone, and/or plumbing connections.
Lightweight material with a Styrofoam center
used for signs, decorating, and exhibit construction (Also called Gator Foam
or Gator Board).
Four - Hour Call
Minimum work period for which union
labor must be paid in special circumstances. (Minimum call is generally one
Company which provides all labor and
services to an exposition manager and exhibitors.
Goose - Neck Light
Small (75 to 150 watt) spot light
with a flexible stem.
Full weight of a shipment, including goods
Items that one person can carry unaided
(meaning no hand trucks or dollies.)
(1) Work order labor or services. (2) Drayage
contractor's record of transporting small loads.
Electrical connection other than receptacle
A booth constructed with plywood or other
solid material as opposed to a booth formed by drapery only.
A sign or other structure across the top of a
Independent Service Contractor
Any company (other than
the designated "official" contractors listed in the exhibitor manual)
providing a service (models/ demonstrators, florists, photographers, audiovisual,
etc.) and needing access to an exhibit any time during installation, show
dates and/or dismantling.
An exhibit space with booths on both sides
The setting up of exhibit booths and materials
according to instructions and drawings.
An exhibit with aisles on all four sides.
A method of securing union employees.
A sign that is wider than it is
Less than Truckload (LTL)
Shipping rates that apply when
the quantity of freight is less than the volume of truckload minimum weight.
Control point at which all freight is
checked in. Freight is then dispatched to the appropriate loading dock as
space becomes available. This process insures delivery of freight to the
exhibit hall in a safe and expedient fashion.
Drape used to cover storage and other unsightly
Merchandise Release Pass
Release provided by the exhibitor
for the removal of materials from the exhibit hall. (Forms available from
Date(s) set for installation of exhibits.
Date(s) set for dismantling of exhibits.
A person who does not show up to claim booth
space or ordered services.
Measurement of space from center of a solid
object such as a column to another point.
Order for labor or services placed on show
site. Prices for on - site orders are more costly and advance orders are
normally processed first. In some cases, on - site orders cannot be filled.
Work performed on over time, usually at one
and one - half the straight - time rate.
Booth space with aisles on three sides.
Booth located on the outer most wall
of the exhibit hall.
Pipe and Drape
Tubing with drapes which separate exhibit
A sign that is higher that it is
A privately owned vehicle, such as a passenger car,
van, or small company vehicle, as distinguished from trucks, tractor - trailers
and other over the road vehicles.
Printed schedule of meeting events, locations
of function rooms, location of exhibitors, and other pertinent information.
A number designated by a common carrier to
a single shipment.
Complete booth package offered to exhibitors
on a rental basis by the general contractor.
Panel joined to backwall at right angles.
Installation of display(s).
Low divider wall, usually pipe and drape, used
to divide one exhibit space from another.
Decorative covering around tables or risers.
Applies to material shipments requiring
extra labor, equipment, or time in delivery to exhibit space.
Labor performed on straight - time as specified
in the exhibitor manual.
Weight of a container and/or packing materials without the
weight of the goods it contains.
Time and Materials
Method of charging on a cost-plus basis.